Vendor setup · Intelligence

Set up OpenAI

OpenAI's GPT models shape your transcript into your template. Because OpenAI will provide a BAA to individuals by email, it is our safer default recommendation for note-shaping while other vendors' small-customer terms are confirmed.

Intelligence (note-shaping) BAA by email to individuals ~CAD $2–8/mo at ~440 notes

Role in DirectScribe
Intelligence — molds the transcript into your note template.
Where the text goes
The transcript text is sent to OpenAI over an encrypted (TLS) connection.
Privacy paperwork
OpenAI offers a BAA to individuals via an email request — see below.
Typical cost
See the cost breakdown.

Create your API key

  1. Create an OpenAI account

    Sign up at platform.openai.com and add a payment method under Billing (API usage is pay-as-you-go).

  2. Create a secret key

    Open API keys, click Create new secret key, name it DirectScribe, and copy it. OpenAI shows the secret only once.

  3. Paste it into DirectScribe

    Open Settings → Providers → Intelligence, choose OpenAI, and paste the key. It is saved to your macOS Keychain.

Privacy paperwork

BAA — by email to individuals

OpenAI will enter into a Business Associate Agreement with individual API customers on request, typically by email to their support/sales channel. Put one in place before sending patient-derived text if your assessment requires it. OpenAI also states that data submitted through the API is not used to train its models by default — confirm the current terms and data-retention settings directly with OpenAI.

Not legal advice — see the Compliance Centre. You and your privacy advisor decide whether these terms meet your obligations under PIPEDA and your provincial health-privacy law.

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